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LEARNING

Policies & Procedures

Code of Conduct

Students are expected to:

  • Behave in a polite and friendly manner, showing respect and tolerance for the opinions and beliefs of their teachers and fellow students.
  • Address their teachers by their title and surname.
  • Attend lessons punctually and regularly.
  • Avoid missing school apart from in cases of illness or unavoidable circumstances.
  • Cultivate a disciplined and systematic approach to their studies
  • Wear the correct school uniform and comply with the rules regarding haircuts, shaving and jewellery.
  • Leave valuables items at home.
  • Not to damage school property. Stealing will not be tolerated

Discipline Policy

Discipline is the responsibility of all teachers and students, whether in the classroom or generally around the school. Incidents must never be ignored and should be dealt with immediately, where possible. In case of misbehavior the following steps should be followed by all teachers to ensure consistency:

Strike 1 – warning, verbal.
Strike 2 – the offence is recorded on the discipline referral form and the student is asked to see the Head of Year the following break.

Head of Year informs the parents and may impose further sanctions (1 day OSS, ISS, SSS). Disruptive and major offences should be referred to the Head of Discipline.

Uniform Policy:

If a student is not in proper uniform, or his/her appearance is judged to be unacceptable, the student is asked to see any of the Heads available, as soon as possible. At first offense students will be sent home for the rest of the day. If the student does not report to any of the Heads, as instructed, this will be considered a serious offence of insubordination and the matter is directly referred to the Discipline Committee. Repeated offences are referred to the Discipline Committee for further action.

Serious or repeated offences will be referred directly to the Head of Discipline and/or the Discipline Committee and appropriate sanctions will be imposed according to the categories table.
The Discipline Committee may expel a student from the school if their behavior is deemed inappropriate.

Students with serious and repeated discipline offences in their records may not be accepted for registration the following academic year. At the end of each academic year, the Head of Discipline will bring such cases to the teachers’ body to decide accordingly. The same procedure will be followed for students with a significant number of unexcused absences.

Possible punishments:
SSS – School Social Service
ISS – In School Suspension
OSS – Out of School Suspension

Disciplinary Actions

Disciplinary cases are dealt with by the Deputy Headmaster in charge of discipline after referral by a teacher.  According to the severity of the case, the Deputy Headmaster may deal with the case himself or convene a discipline committee comprised of the teacher in charge of the student, three other teachers (at least one should be a Head of a relevant Department) and/or two students from the students committee (if the case does not jeopardise the disclosure of personal information).

The Discipline Committee may impose disciplinary actions ranging from guidance to suspension at home (five days maximum), depending both on the severity of the case and the frequency of misbehavior of the particular student. Total expulsion from the School may be imposed only by the Teachers’ Council after referral by the Discipline Committee.

The parents/guardians involved are informed immediately about both the incident and the imposed penalty by the Deputy Headmaster.  In case of disagreement, the case is referred to the Academic Committee and their decision is final and binding.

The Grammar School ethos dictates that students who misbehave are first offered guidance and counselling measures before the imposition of any penalty.

Discipline categories

MINOR (Category 1) DISRUPTIVE (Category 2) MAJOR (Category 3)
Being talkative/noisy in class Cheating in a test Involvement in fighting (physical)
Use of mobile in class Intentional damage to property Verbal abuse of a teacher
Late unexcused entry Leaving school without permission Bullying (of any kind)
Copying work from another student Involvement in fight (verbal) Stealing (any value)
Aggressive behaviour Insubordination
Plagiarism Disrespect towards teacher
Smoking
Covid-19 policy violation

 

Offences are recorded, and the students are asked to see the relevant Head of Year. Serious offences may be referred directly to the Head of Discipline – the Head of Year  is also informed.

CLASS HEAD OF YEAR
1 A. Theodotou
2 A. Athanasiou
3 K. Pelekanos
4 I. Hadjitofis
5 G. Stavrou
6 N. Koliandri
7 S. Hadjivasiliou

Mobile Phone Policy

The following policy for mobile phones provides teachers, students, and parents guidelines and instructions for the appropriate use of mobile phones during school hours.

Students and their parents must read and understand the policy before students are given permission to bring mobile phones to school.  The policy also applies to students during school trips, and extra-curricular activities.

It is the responsibility of students who bring mobile phones to school to abide by the guidelines outlined below.

1. The use of mobile phones is tolerated within the premises of the school but strictly forbidden during teaching hours. The devices should be switched off at the beginning of the lesson and kept in the school bag or placed on the teacher’s desk.
2. The school recognizes the importance of emerging technologies present in modern mobile phones. Teachers may wish to utilize these functions to aid teaching and learning and pupils may have the opportunity to use their mobile phones in the classroom. On these occasions, pupils may use their mobile phones in the classroom when verbal permission has been given by the teacher.

3. Unless verbal permission is granted, mobile phones should not be used during school lessons and other educational activities, such as assemblies. Mobile phones are only to be used in the event of an emergency and with permission from a member of staff.
4. Mobile phones must not disrupt classroom lessons with ringtones, music or beeping.
5. Mobile phones that are found in the school and whose owner cannot be located should be handed to front office reception.
6. The school accepts no responsibility for replacing lost, stolen or damaged mobile phones.

Sanctions:

1. On the first violation of this policy the mobile phone would be confiscated by the teacher and placed on the teacher’s desk. The student will be able to collect the mobile phone at the end of the lesson. The offence is recorded on the discipline referral form and the student is asked to see the Head of Year.
2. Repeated offences will be referred to the Head of Discipline and/or Discipline Committee

Uniform Policy

Uniform policy:

If a student is not in proper uniform, or his/her appearance is judged to be unacceptable, the student is asked to see any of the Heads available, as soon as possible. At first offense students will be sent home for the rest of the day. If the student does not report to any of the Heads, as instructed, this will be considered a serious offence of insubordination and the matter is directly referred to the Discipline Committee. Repeated offences are referred to the Discipline Committee for further action.

Serious or repeated offences will be referred directly to the Head of Discipline and/or the Discipline Committee and appropriate sanctions will be imposed according to the categories table.
The Discipline Committee may expel a student from the school if their behavior is deemed inappropriate.

Students with serious and repeated discipline offences in their records may not be accepted for registration the following academic year. At the end of each academic year, the Head of Discipline will bring such cases to the teachers’ body to decide accordingly. The same procedure will be followed for students with a significant number of unexcused absences.

General Points on Appearance & Uniform

  • Class 7 students are allowed a pre-approved design/logo on their school white polo shirt.
  • During hot weather, boys may wear grey shorts with school badge, specially designed for the Grammar School, available only at “victuar” clothing shop. The permissible time window will be announced by the School.
  • Nails/Makeup: Girls are allowed to have nails of pale colors (grey, pink, beige) of reasonable length.  No excessive makeup is allowed.
  • Boys must be clean shaven.
  • Boys are required to have tidy hair with no shaven designs or spikes.  Longer hair should be above the collar at the back, above the eyebrow in the front and not worn in a ponytail.
  • Modest jewelry designed for the ears is permitted.  Other facial or visible body piercings is not allowed, this includes tongue and nose piercings.
  • Non-natural hair colours or highlighted hair, extensions and beaded additions are not permitted.
  • Jeans, leggings, tight trousers, and boots are not allowed.
  • Skirts and pants must be worn above the hipbone.
  • During extremely cold weather conditions, students may wear extra layers of clothing under the white polo shirt and the zip-up jacket on top.

Official Uniform

  • Jacket (Blazer) – Specially designed for The Grammar School.
  • Shirt – White, plain, long sleeves with white buttons and the embroidered Grammar School pocket badge.
  • For Boys – Trousers – Grey with school badge. Specially designed for The Grammar School
  • For Girls – Skirts – (A line), Grey with school badge, specially designed for The Grammar School, up to 4 fingers above knee level.
  • Tie – Specially designed for the school and only available at the School Bookstore.
  • Shoes – Plain Black.

Physical Education Uniform

  • Tracksuit, T-Shirt and Shorts – Puma sportswear with The Grammar School’s badge and are available only at the School Bookstore.

  • Training Shoes – No bright colours.

Casual Uniform

  • Anorak – Specially designed for The Grammar School, and available only at the School Bookstore.
  • Sweater – Grey with school badge, specially designed for The Grammar School.
  • Polo shirt – White, with short sleeves for the summer or with long sleeves for the winter and embroidered with The Grammar School badge. Available only at the School Bookstore.
  • Zip-up Jacket. Specially designed for The Grammar School with the school’s name. Available only at the School Bookstore. The old black hoody jacket is not allowed.
  • Trousers – Grey with school badge, specially designed for the Grammar School. Girls may wear grey trousers too but not during official functions. Jeans, tight trousers, and leggings are NOT allowed.
  • Girls – Skirts – Grey with school badge, specially designed for The Grammar School, up to 4 fingers above knee level.
  • Scarf: black, grey, dark blue.
  • Shoes – Plain black or black based.

General Points on Appearance & Uniform

  • Class 7 students are allowed a pre-approved design/logo on their school white polo shirt and on the school’s zip up jacket. The old black hoody jacket is not allowed.
  • During hot weather, boys may wear grey shorts with school badge, specially designed for the Grammar School, available only at “victuar” clothing shop. The permissible time window will be announced by the School.
  • Nails/Makeup: Girls are allowed to have nails of pale colors (grey, pink, beige) of reasonable length. No excessive makeup is allowed.
  • Boys must be clean shaven.
  • Boys are required to have tidy hair with no shaven designs or spikes. Longer hair should be above the collar at the back, above the eyebrow in the front and not worn in a ponytail.
  • Modest jewelry designed for the ears is permitted. Other facial or visible body piercings is not allowed, this includes tongue and nose piercings.
  • Non-natural hair colours or highlighted hair, extensions and beaded additions are not permitted.
  • Jeans, leggings, tight trousers, and boots are not allowed.
  • Skirts and pants must be worn above the hipbone.
  • During extremely cold weather conditions, students may wear extra layers of clothing under the white polo shirt and the zip-up jacket on top.

GDPR

The Grammar School’s Privacy Notice

P.G.M.S. (PRIVATE GRAMMAR & MODERN SCHOOLS) LIMITED is a private limited liability company incorporated under the laws of the Republic of Cyprus, with offices at Anthoupoli, Pano Deftera, Nicosia, Cyprus (the “School”). References in this Privacy Notice to “we”, “us”, or “our” refers to the School.

With this Privacy Notice we provide information about how the School handles Personal Information (“PI”) of prospective, current and past students including students enrolled in our summer club as well as PI of their parents or legal guardians (“Guardians”). We take our responsibilities under applicable data protection legislation seriously and are committed to protecting PI collected and processed by the School.

The categories of PI we collect and hold:

The School collects and processes the following student PI:

  • Personal information (such as full name, ID or passport number, unique pupil registration number, address, email and address, phone number)
  • Characteristics (Such as language, nationality, city of birth)
  • Attendance information (sessions attended, number of absences and absence reasons)
  • Curricular record (academic achievements, other skills and activities)
    1. Assessment information (such us grades and disciplinary reports, interim reports, academic record, ranks, averages, notices sent to parents)
    2. Academic information (such as previous school, year of enrolment and departure, further education e.g. military / university)
    3. Images including individual head shots of students, video and audio recordings of individuals engaging in School activities or captured by the School’s CCTV system.
    4. Relevant medical information (such as medical history and medical conditions)

The School collects and holds the following Guardian PI:

  • Name and surname
  • Contacts details (Such as email, phone number and address)
  • Bank details
  • Financial background
  • Marital status
  • Languages spoken
  • Next of kin information
  • Information on after school carers of the child

As a School we may from time to time, collect and process special categories of PI. Special categories of PI include health related information, criminal convictions, information revealing racial or ethnic origin and religious or philosophical beliefs.

Insurance policy

Set out below are the details for the insurance cover for Grammar School students, on a twenty four hour basis, according to the policy with Universal Life Insurance Company:

  • Death €2.000
  • Permanent total disability €20.000
  • Permanent partial disability (percentage according to disability table) €20.000
  • Medical and other expenses (hospitalisation, blood tests, X-rays, surgery etc.) €2.000

For dental treatment necessitated by an accident the coverage for medical and other expenses may not exceed the amount of €200.

In case of an accident the company must be notified in time (within fifteen days from the date of accident), the appropriate form must complete and the necessary documents provided.

For further clarifications and information please contact our insurance agent Yiannos Charilaou on +357 99663828.

Parents must be informed that, upon the occurrence of a Force Majeure event, the School will use all reasonable ways to lessen the effects by providing education remotely where and if possible. Force Majeure means causes which are unpredictable and beyond the control of the School and which could not have been avoided or prevented. These cases could be war, industrial action, floods, Act of God, epidemic, pandemic or plague, statutory provisions, acts of Government bodies or authorities.